SUPPLY OF AGENTS RECEIPT BOOKS AND ASLAAS CARDS
(i) The authorized agent receipt books will be printed and supplied by the National Savings Institute to the Postal Stores Depots. The Postal Stores Depots will supply to the head office under invoice for its own use and that of the sub offices under it authorized to issue receipt books to agents.
(ii) The head and sub offices will maintain a stock register of receipt books on the lines of the stock register of Certificates. Whenever a receipt book is supplied to the agent, his/her receipt will be obtained in the stock register. Each receipt will be machine-numbered and will be with a counterfoil. The foil for the receipt will be issued by the agent to the investor which will be taken back duly signed after the Certificates are delivered to him. All the rules regarding stocking, supply, checking and other matters as applicable to passbooks will be applicable to receipt books.
(iii) The total value of the receipt books of all denominations issued to an agent will not exceed the total values specified in the Certificate of Authority. Whenever a new receipt book, is supplied to an agent, the Postmaster will ensure that the authorized limit is not exceeded and the previous receipt book has been exhausted. The receipt books will be in the following denominations: -
(iv) The receipt books are printed in the following three types viz.:
(a) not above Rs. 1,000
(b) not above Rs. 5,000 and
(c) not above Rs. 10,000.
(v) The crossed cheque receipt books are without any denomination. The column of the amount is left blank.
(a) The agent will use "crossed cheque receipt books" only when crossed cheques are tendered by investors. They cannot convert cheque receipt books into cash receipt books unless permitted to do so. However, receipt books for cash transactions can be used both for cash transactions as well as for crossed cheque transactions if the receipt books for crossed cheque are exhausted with the agent.
(vi) The agents will be given the choice to select the denominations of receipt books, and how many of each denomination they would like to have, subject to the condition that the overall maximum limit prescribed is not exceeded.
Note 1:- In the event of loss of a receipt book the agent should report the loss to the Post Office, the Appointing Authority and the Regional Director, National Savings concerned immediately.
Note 2 :- If any receipt in the receipt book of an agent is cancelled by him for any reason the original receipt will be destroyed by the Supervisor / Postmaster / Sub Postmaster himself after recording a remark about the cancellation of receipt under his/her dated signature on the agent's copy of the receipt.
(vii) The HSG Sub-Office can place indent for the supply of receipt books directly with Postal Stores Depot if authorized by the Head of Circle. In such cases Postal Stores Depot will supply receipt books to HSG Sub-Office under advice to the Head Office by sending a copy of the invoice sent to HSG Sub Office. In the Head Office, the particulars of these receipt books will be entered in the stock register of receipt books maintained sub-office wise.
(10). Supply of receipt books to SAS agents: -
(i) The maximum limit of cash receipt books to be issued to Small Savings Agents will be Rs. 50,000/- at a time. There will, however, be no restriction for accepting cash from a single investor subject to the maximum limit of Rs. 20,000/- at a time.
(ii) The agents shall never, under any circumstances, exceed the amount upto which a receipt form is valid for an investment or investments and they shall not make any alteration in the matter printed on the receipt form and counterfoil.
(iii) The Appointing-Authorities will check the antecedents of the agents before their appointment. In case where the Appointing Authority is an Officer authorized by a State Government, that State Government will appoint Supervisory Authority whose duties include checking of receipt books on demand and to report the irregularity, if any, to the Appointing Authority. In the event of any misappropriation of investor's money by an agent appointed by an Appointing Authority authorized by a State Government, that State Government will bear the loss.
AMENDMENT:
Supply of agents receipts books (AAR) and MPKBY agents' ASLAAS cards will be arranged by PSDs in the Circles. Earlier, the printing and supply of these items was being done by the National Savings Institute, New Delhi. Based on the Ministry of Finance OM, SB order No.6/2022 has been issued authorising the Circle PSDs to print these items. In each Circle, one PSD will be identified for the purpose. The Standard Operating procedure has been communicated vide SB Order cited above. The Standard Accounting procedure has been circulated vide SB Order No. 14/2023.
Click here for SB Order No. 6/2022 and SB Order No. 14/2023
